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How to Grant Folder and Calendar Permissions via Outlook Delegate Access

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Assume that you are going for vacations, but the manager asked you to provide a replacement to handle your task. The team communicates via e-mail. Files are shared through folder options and meetings are scheduled via calendar. Thus to continue the work you can grant delegate access in Outlook by which the person whom you assigned as a replacement can check emails and meetings. The user can check information over OWA (Outlook Web Application).

A user can share the folder and calendar in Outlook delegate access by changing permissions. When a user is granted delegate access he/ she can modify and view messages in the mailbox. The process to grant Folder permissions and calendar permissions is different. Here we will know how to assign permissions and open delegate mailbox in Outlook 2016 and solve issues in Outlook.

Folder Permissions in Outlook 2016

If a user wants to share his/ her inbox with a colleague or friend then follow the below-given steps

  • Open the Outlook Web Application (OWA) in your browser
  • Log in with your username and password
  • Now, move to left side of the dashboard and select the folder you want to share
  • Right click on the folder and then select Permissions
  • The permissions dialog box for specific folder will open
  • Click on the + sign at the top of box and ‘Add permissions’ box will open
  • Enter the name from contact list or type full e-mail address of the person whom you want to give permissions
  • Click on the add button to select the person
  • Set the permission level ‘Default’ or ‘Custom’
  • Select options to give access to read, write and delete messages
  • Finally, click on OK
  • If you want to give access to all folders, then click on the root mail box (Your Name) and then click on Permissions
  • Follow the same process

Giving Calendar Access in Outlook

  • Open Office in web browser and then sign in to your account
  • Select Calendar from the blue ribbon
  • Your Office Calendar will open
  • Now click on the Share tab in top right side of screen
  • Enter the e-mail address of the person and select calendar
  • Once the person is added to list, expand the dropdown menu
  • Now select ‘Delegate’ as share type

In this way you can share calendars and folders in Outlook

Open Delegate Mailbox in Outlook

If someone has shared their mailbox with you, then you can add it to view messages by following steps

  • Login to Outlook Web Application (OWA)
  • Now go to your root folder (one with your name)
  • Right click on the mailbox folder and select ‘add shared folder’
  • Now type the name or e-mail address of person who shared the mailbox
  • The mails will appear to your inbox

Thus Microsoft Outlook delegate access feature allows users to share mailbox, folders and calendars. Try the Outlook repair tool and fix issues. 

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