Office 365 is the best utility to increase productivity in any organization as it offers many user-centric features for everyone. Office 365 is a subscription-based service that offers many SaaS services. Such as Skype for business, SharePoint, and many more. There is the only problem with Office 365 that is it doesn’t provide backup and any utility to take backup.
Manual Way to Export Office 365 mailbox to PST:
There are few manual methods available to Export Office 365 mailbox to PST, but here we’ll describe the E-discovery method:
Steps to use the E-discovery method:
- Firstly log in to the Office 365 portal, and open the Office 365 administrative center by clicking on the Menu button on the top left corner of the screen.
- Now make a click on the Securityand Compliance option and navigate the Permissionoption and choose the e-Discovery Manager Option.
- Here click on the Edit option and check if the account which you logged in is on the list. if it is, then proceed with step4. And if it is not, then make a click on the Add button and Add account here.
- Now make a click on the Search tab and choose the ContentSearch option.
- A new window will open. Here click on the NewSearch option.
- Here make a click on the Choose Users, Groups, and Teams option to select the mailbox you want to export to the PST.
- A new dialog box will appear. Here you can apply conditions according to your requirements. Then click on the Save and Run option.
- After clicking on the Save and Run option, you have to enter a Name and Description for this search and then click on the Save option.
- After clicking on the save button, the wizard will perform the search in the background.
- Now go back to the content search window and click on the Refresh button and then choose your search. (Choose the name which you enter on the 8th step).
- A new window will pop up where you can see if the search has been complete. If you want to export the results, then click on the More option and hit the Exportresult button.
- In the appeared window, you can choose the option to export encrypted files as well as can how to export the Exchange content. Do not select the Enable de-duplication of Exchange Content option unless you want the search results to be exported to a single PST file.
- After you finish, click on the Export button available on the bottom.
- The data exportation will start in the background. Now navigate the Export tab, and select your search again to see its progress.
- Now make a click on the Copy to the clipboard option to copy the export key. This key is needed in the next step to download the PST file.
- Here click on the Downloadresult option. If this is your first time to Export Office 365 mailbox to PST, then the e-Discovery tool will be download.
- Now paste the Export key which you copy in step 15, now click on the browse button and choose the location where you want to save the PST file, and click on the Start button.
- After you click on the start button, the exportation will start. Close the application after it finishes.
So it is the manual method to Export Office 365 mailbox to PST. And as you can see, it is lengthy and time-consuming, and if you have several mailboxes, then you have to repeat the same process again and again. Due to its lengthy and technical process, users prefer an automated Office 365 Backup tool to Export Office 365 mailbox to PST.
Shoviv Office 365 Backup and Restore Tool:
Shoviv Office 365 Backup and Restore Tool is a mastered utility to Backup Office 365 mailboxes to PST format and other popular formats. This is the fastest backup software in the market. This software keeps a user-centric and easy to use GUI, which make this software easy to access for everyone. Even non-technical and first-time users can use this software without any assistance and hassle.
This software comes with a free version, which users can use to evaluate software skills and capability. This software provides many more features. You can check them by using the free trial version of the software.
Data is an utmost priority for everyone. To export Office 365 mailbox to PST manual method is available, but it is time-consuming, and users need to be technocrat to use this method. So to Export Office 365 mailbox to PST in an efficient way, users must use Shoviv Office 365 Backup and Restore Tool. Before investing in random software, users must check the free version of Shoviv Office 365 Backup and Restore Tool.